Privacy Policy

Last updated: January 2025

The Artificial Intelligence Rotary Fellowship (AIRF) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you visit our website or become a member.

Information We Collect

Personal Information

• Name, email address, and contact information provided during membership registration
• Payment information processed securely through third-party payment processors (we do not store full credit card details)
• Rotary club affiliation and membership details
• Professional information relevant to your fellowship participation

Automatically Collected Information

• IP address and browser type
• Pages visited and time spent on our website
• Device information and operating system
• Cookies and similar tracking technologies (see our Cookie Policy for details)

How We Use Your Information

• To manage your membership and provide access to AIRF resources and benefits
• To communicate with you about fellowship events, news, and opportunities
• To process payments and manage membership renewals
• To improve our website and services based on usage patterns
• To comply with legal obligations and Rotary International standards
• To facilitate networking and collaboration among members

Data Protection & Security

AIRF implements appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. We use secure encryption for data transmission and storage, and regularly review our security practices to ensure compliance with industry standards.

GDPR Compliance

AIRF is committed to compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. If you are located in the European Economic Area (EEA), you have the following rights:

• Right to Access: Request a copy of your personal data
• Right to Rectification: Correct inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data under certain circumstances
• Right to Restrict Processing: Limit how we use your data
• Right to Data Portability: Receive your data in a structured, machine-readable format
• Right to Object: Object to processing of your data for certain purposes

To exercise these rights, please contact us at privacy@airotaryfellowship.org

Rotary International Data Ethics

As an organization aligned with Rotary International's values, AIRF adheres to principles of integrity, transparency, and service above self. We handle all member data with the highest ethical standards and respect for individual privacy. Our data practices reflect Rotary's commitment to ethical conduct and member trust.

Data Sharing & Disclosure

AIRF does not sell, rent, or trade your personal information to third parties. We may share data only in the following circumstances:

• With your explicit consent
• With service providers who assist in website operations and payment processing (under strict confidentiality agreements)
• When required by law or to protect the rights and safety of AIRF members
• In connection with Rotary International activities and reporting requirements

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. When you cancel your membership, we will securely delete or anonymize your data within a reasonable timeframe, unless retention is required for legal or Rotary compliance purposes.

Children's Privacy

AIRF's services are intended for adults and members of Rotary International. We do not knowingly collect personal information from individuals under the age of 18. If we become aware that we have collected such information, we will take steps to delete it promptly.

Changes to This Policy

AIRF may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify members of significant changes via email and update the "Last updated" date at the top of this page. Your continued use of our services after changes become effective constitutes acceptance of the updated policy.

Contact Us

If you have questions, concerns, or wish to exercise your privacy rights, please contact us:

Email: privacy@airotaryfellowship.org